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SendIT – Freight Despatch Module Version 1.6

Register. If you are not able to get your registration key at this time, you can click Skip to continue, but you only have one month’s use of SendIT without registering the software.

Refer to Registration for more details.

NOTE: SendIT requires re-registering every 12 months.

Initial Setup is now complete! The final setup requirement is to configure your carriers (refer to Maintenance > Carriers.)

Reprinting Labels

Some or all labels for a consignment can be reprinted, as long as the consignment is still active (a consignment is no longer active in the system once that consignment has been included in a transfer file.)

To reprint all labels for a consignment, find the consignment, either through the search screen, or if it’s a recent consignment, you can scroll through the consignments using the previous or next buttons. Once the desired consignment has been found, click on the printer button.

To select individual labels to print, click on the Label button to open the Label Print form.

Type in the consignment number and you will receive a drop-down list of matching labels (there is a three-digit suffix on the consignment number representing the label number, i.e. 001 = label 1.) Select the start and end labels in the range you want to reprint, and click the Insert (single right-pointing arrow) button.

You can insert multiple ranges to the list. You can also remove items from the list by selecting them and clicking the Remove (single left-pointing arrow) button. You can clear the list by clicking the Remove All (double left-pointing arrows) button.

Once the desired labels have been selected, click the Print button to print the labels.

Reports

Select Reports from the main screen menu.

There are two four types of reports available:

• The Daily Activity Log: This is a list of all SendIT activity for a specified day, and includes Log In/Out events, consignments added, modified, or deleted.
• The Transaction List: Similar to the Manifest Report, except different criteria can be selected. There are 4 variations (Layouts) available as shown in the samples below.

The reports can either be viewed/printed, or exported to a csv file where the data can be loaded into another system, or manipulated using an application such as Microsoft Excel.

• DG Report
• Item Summary (or Detailed) Report
• Multi-reference Report
• Standard (or Basic) Report

There are two types of reports available:

• The Daily Activity Log: This is a list of all SendIT activity for a specified day, and includes Log In/Out events, consignments added, modified, or deleted.
• The Transaction List: Similar to the Manifest Report, except different criteria can be selected.

The reports can either be viewed/printed, or exported to a csv file where the data can be loaded into another system, or manipulated using an application such as Microsoft Excel.

Configuration

Some features of SendIT need to be pre-configured before installation. Other features can be modified from the application.

Printers and Paths

NOTE: The Label Printer setup has moved to Carrier Maintenance, so this section is now disabled.

Manifest Report Layout

Select the Report Printer and Manifest Report layout to be used as the default layout for Manifests.

NOTE: The printing module in SendIT is being replaced, so this section may be obsolete, depending on your version.

User Defined

Most features in the User Defined tab are pre-configured, so do not need to be changed.

The Label fields relate to the User Fields on the consignment screen. For example, if you wanted to record an order number in User Field 1, then set Label 1 to Order No (Order No will then appear on the consignment screen in place of User Field 1.)

The connote sequence is usually defined at carrier level, but if you have multiple carriers that share a common sequence, then those details are defined here.

Receiver Defaults

This tab sets the default values for new receivers, and specifies the behaviour of receiver details entered into the consignment screen.

Service and Charge To are now obsolete.

Minimum Search Characters represent the minimum number of characters entered into the Select field of the consignment and receiver screens before the system will start searching for receivers from the database. This is used to prevent the system from making unnecessary queries to the database.

When entering consignments, the default behaviour is to automatically add receivers to the database if they do not exist, and to ask the user if they want to update a receiver in the database if their address details have changed. This behaviour can be changed by selecting the appropriate options for Add and Update behaviour.

Data Entry

The consignment screen can be customised to meet the data entry requirements of the user. The Data Entry tab allows you to specify which fields are commonly used, and the tab order.

A value of 0 removes the field from the tab sequence (though it can still be access by the mouse.) A value of 1 is the first field in the tab sequence, 2 is the second, etc.

NOTE: If a user field is selected in the TAB sequence, then the field is mandatory.

The Configuration and Print Labels options are now obsolete.

System

The system tab is for information only – it specifies some of the pre-configured options in SendIT.

Codes

The Codes tab allows you to maintain a list of pre-defined delivery instructions. This list will appear in the Delivery Instructions drop-down list in the consignment screen.

To add a new entry, enter in the text and click Save.

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SendIT – Freight Despatch Module Version 1.6